How To Get a CPH Number & How Long It Takes

Getting a CPH number for a smallholding in the UK is a straightforward process. A CPH Number is a unique identifier assigned to a smallholding in the UK that is used to identify and track the land and its occupants. This guide will provide you with the steps and timeframes for obtaining a CPH number for a smallholding in the UK.

The process of getting a CPH number for a smallholding in the UK involves applying to the Rural Payments Agency (RPA) and providing proof of ownership, such as a tenancy agreement or a deed of ownership. The RPA will then process the application, which takes 4-6 weeks, and issue the CPH number.

Be ready with the documents before starting the application to get your CPH number. No worries. We've got it all covered for you. Start your smallholding journey today.


  • To get a CPH number for a smallholding in the UK, the applicant must register with the Rural Payments Agency and fill out an application form.
  • The process typically takes around 4-6 weeks and involves an inspection of the property to determine its eligibility.
  • Once the CPH number is issued, the applicant can then access various grants and subsidies.

How To Get a CPH Number

Here's a list providing the steps you need to take in order to obtain a CPH number. Getting a CPH number for a smallholding in the UK can seem daunting, but it doesn't have to be. Be sure to follow each step carefully to ensure the process is done correctly.

1. Contact your local council and ask for a CPH number application form

Locate your local council's website. This can usually be found by searching for your local council's name followed by 'council' in a search engine. Once on the council's website, search for a dedicated "CPH number application" page. This should provide you with:

  • contact telephone number;
  • email address and/or;
  • postal address

Contact your local council, either by telephone, email, or post, to request a CPH number application form. When contacting your local council, ensure you provide them with the following information:

  • Your name;
  • address;
  • postcode and;
  • contact details

Your local council should send you a CPH number application form and instructions on how to complete the application.

2. Carefully read and complete the CPH number application form

Carefully review the application form and make sure that all of the information is accurate and up-to-date. Read the instructions on the form carefully to make sure you understand the requirements. Make sure all of the required information is filled out accurately and completely.

Double-check that all of the information is correct before applying. Make sure to include all of the relevant documents and attachments, such as proof of identity, address, and income. Sign and date the application form in the designated spaces. Submit the application form in the designated manner, such as online, by mail, or in person.

3. Ensure all information is accurate and up to date

Check the form for any spelling errors or typos. Confirm that all required fields are filled out completely and that all information is accurate. Make sure the name and address of the applicant are up-to-date. Review the form for any changes that may have been made since the last time it was filled out.

Check that all documents that are requested to be submitted are included. Review the form to make sure no incorrect or outdated information has been entered.

4. Submit the application form, along with any documentation required, such as proof of ownership or tenancy

Gather all necessary documents, including proof of ownership or tenancy, and make copies for your files. Complete the CPH number application form, make sure to include all required information, and sign the form. Attach the required documentation (proof of ownership or tenancy), as well as any other supporting documentation you may have, to the form.

Submit the form and documentation either online or by mail.

  • Online Submission: Visit the CPH website and click on the โ€œCPH Number Applicationโ€ link. Follow the instructions to upload the form and the required documents.

  • Mailed Submission: Mail the form and required documents to the CPH office. The mailing address can be found on the CPH website.

5. Wait for the council to process your application and issue your CPH number

When waiting for the council to process your application for a CPH number, it can take up to 6 weeks for the council to process the application and issue your CPH number. During this time, you will need to provide them with any additional information or documents they may require. After 6 weeks, you can contact the council to inquire about the status of your application.

If you have any further questions or need additional support during this time, the council can provide you with advice and guidance. Once your application has been processed and your CPH number has been issued, you will be able to access the full range of services associated with being a CPH holder.

6. Make a note of your CPH number, as it may be needed for future reference

Make sure to write down your CPH number in a secure place. It will be a nine-digit number that should be kept safe and secure. Take note of the date that your CPH number was issued. Jot down any other information associated with your CPH numbers, such as the name of the issuing organization or institution.

Make sure to store your CPH number in a safe place where it can be easily accessed when needed. If possible, create a digital copy of your CPH number and store it on a secure, password-protected device or service. Consider setting up a reminder on your phone or computer to periodically check in on your CPH number and update it if necessary.

How Long Does Getting A CPH Number Take

The process of getting a CPH number can take up to 4โ€“6 weeks. The council will need to review your application and all the required documents before they can issue the CPH number. The council may ask you to provide additional information or documents to support your application.

Once you have provided all the necessary documents and information, the council will begin the process of issuing the CPH number. The council will need to review the documents and information you have provided to ensure they comply with the relevant legislation and regulations.

The council may also need to contact other parties, such as the local authority or other organizations, for further information about your application. Once the council is satisfied that all the necessary information and documents have been provided, they will begin to process your application. Once the CPH number has been issued, it will be valid for 12 months before you need to renew it.

Documents Needed To Get A CPH Number

To ensure that you have all the correct documents you need, this list provides the must-have documents for the application process. Make sure to have these documents on hand before starting the application.

  1. Proof of identity (passport, driving license, national identity card, etc)
  2. Proof of address (recent utility bill, bank statement, etc)
  3. National Insurance Number
  4. Details of other documents you hold that can be used to prove your identity (e.g. birth certificate, marriage certificate, etc)
  5. Evidence of work status in the UK (if applicable)
  6. Evidence of any benefits you receive (if applicable)
  7. Any relevant documents relating to previous work or study in the UK (if applicable)
  8. Evidence of any qualifications or skills you possess (if applicable)

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